CALL FOR QUOTATION - EVENT COMPANY - 2023

CALL FOR QUOTATION
EVENT COMPANY

Project title:Social Ecological Transformation and Youth – from ideas to actions
Sponsor organization:
Rosa Luxemburg Stiftung Southeast Asia (RLS SEA) – Hanoi Office
Name of implementing organization:
The Institute of Policy and Management (IPAM), University of Social Sciences and Humanities, Vietnam National University, Hanoi

§ 1. Objectives of the project
General objectives
(1) Continuing to empower and energize young female students to increase their participation, contribution, and success, as well as to pave the way for women's social empowerment in Vietnam, particularly on the SET topic.
(2) Creating a systematic framework of indicators that can assist local governments in evaluating the impacts of current policies on sustainable development, as well as collecting new data about community development in the context of SET.
Project objectives

Improving young females' knowledge and skills in social-ecological development and feminism, to help them realize their potential for feminism in SET-related research, communication, and community development activities.
Expand the SETY network of young female students to contribute to a better SET and sustainable development action and lifestyle among the Vietnamese young generation.
Identify gaps in community development associated with challenges in the context of socio-ecological transformation, resulting in the development of an indicator system capable of monitoring and evaluating the community's sustainable development goals.

§ 2. Scope of work

Working with the project coordinator to understand the scope and objectives of the project;
Produce and provide event services including supply, set-up and management of all audio visual equipments, event crew, event logistics, catering services and other event services;
Offer competitive pricing and great customer services in Hanoi and Quang Ninh;
Manage the activities within the agreed budget and in compliance with procurement procedures;
Proving quotations in VND including all taxes and shall remain valid for at least 90 days after the submission deadline

§ 3Duration of the activity:

A five-day workshop in Quang ninh in August 2023
A one–day workshop in Hanoi in September 2023
A half-day workshop in Hanoi in September 2023

§ 4 Submission
A competitive supplier will be offered to provide service based on their qualifications and experiences. IPAM would like to invite interested suppliers to submit the following:

Detailed quotation as in Annex 1
Certificates of being authorized agency (if any)
Reference of past similar work

Please kindly send your company’s quotations (including a period of validity, signature and seal) to:
- Ms. Nguyen Thi Quynh Anh (Email: anhnguyen.ipam@gmail.com;trangvu.ipam@gmail.com, cc:Tuananh.Nghiem@rosalux.org; Nguyen.ThuyHa@rosalux.org; Tel.: 0853984881)
- Address: Institute of Policy and Management, 2^nd Floor, Block D, 336 Nguyen Trai, Thanh Xuan, Hanoi
Only accepted applicants will be contacted.

ANNEX 1
Offered Price/Bảng chào giá
Currency/Loại tiền: VNĐ

No.	Items Description	Unit	Quantity	Price
*I/ Organize 01 Training workshop on “Your dream about a sea environment in the context of social-ecological transformation”” (5 days) – 35 participants*
	Lunch and dinner for participants Paid up on the actual participants	Pax
	Networking dinner	Pax
	Teabreak Paid up on the actual participants	Pax
	Conference room	Day
	Cabin (01 cabin x 2 days)	Day
	Multi Headphone (40 sets)	Multi headphone
	Backdrop/standee/banner (3 items)	Item
	Room rent for participants in Quang Ninh	room/ night
	Rent car (7-seat car) for organizer and assistants on preparation day (One trip from Hanoi to a nearby province)	package
	Rent car (45 seats) - Round trip from Hanoi to a nearby province	package
	Rent car (45 seats) for fieldtrip in Quang Ninh	package
	Cost of organizing ecological activities/making products on field trip day	Pax
*II/ Organizing 01 evaluation workshop for the training material (1/2 day) – 35 participants*
	Accomodation for 01 guest x 6 nights	Night
	Rent 4-seat car (Round trip from Hanoi - Noi Bai Airport - Hanoi x 2 times)	Pax
	Lunch for participants and organizers Paid up on the actual participants	Pax
	Teabreak Paid up on the actual participants	Pax
	Cabin	Day
	Multi Headphone	Multi headphone
*III/ Organizing 01 workshop on "Social Changes and science, technology and innovation issues in Vietnam" (1 day) – 60 participants*
	Teabreak Paid up on the actual participants	Pax
	Lunch for participants and organizers Paid up on the actual participants	Pax
	Cabin	Day
	Multi Headphone	Multi headphone
	Conference Room	Day