Call for Quotation - Event Company/Tìm kiếm công ty tổ chức sự kiện 2022

CALL FOR QUOTATION
EVENT COMPANY

Project title:Social Ecological Transformation and Youth – from ideas to actions
Sponsor organization:
Rosa Luxemburg Stiftung Southeast Asia (RLS SEA) – Hanoi Office
Name of implementing organization:
The Institute of Policy and Management (IPAM), University of Social Sciences and Humanities, Vietnam National University, Hanoi
Project Activity:Organise 01 science campaign (including 01 training workshop + 01 hybrid symposium)

§ 1. Objectives of the project
General objectives
The project will enable and energize female students to learn more about development activities, increase their participation, contribution and success, as well as create a pathway for women’s social empowerment in Vietnam, especially on SET topic.
Project objectives

Introduce SET from a Left feminist theories and application in the context development in Vietnam;
Strengthen the knowledge of social-ecological transformation and development to help women change their lifestyle;
Support female students’ ideas/ research works in the development field;
Establish a network of young female students in order to find seeding candidates for new development concepts, to contribute for a better action and lifestyle of Vietnamese young generation.

§ 2. Scope of work

Working with the project coordinator to understand the scope and objectives of the project;
Produce and provide campaign services including supply, set-up and management of all audio visual equipments, event crew, event logistics, catering services and other event services;
Offer competitive pricing and great customer services in Ninh Binh;
Manage the activities within the agreed budget and in compliance with procurement procedures;
Proving quotations in VND including all taxes and shall remain valid for at least 90 days after the submission deadline

§ 3Duration of the activity: August - September 2022

§ 4 Submission
A competitive supplier will be offered to provide service based on their qualifications and experiences. IPAM would like to invite interested suppliers to submit the following:

Detailed quotation as in Annex 1
Certificates of being authorized agency (if any)
Reference of past similar work

Deadline: 09/08/2022

Please kindly send your company’s quotations (including a period of validity, signature and seal) to:
- Ms. Nguyen Thi Quynh Anh (Email: anhnguyen.ipam@gmail.com;cc trangvu.ipam@gmail.com;TraMy.Hoang@rosalux.org; Nguyen.ThuyHa@rosalux.org; Tel.: 0853984881)
- Address: Institute of Policy and Management, 2^nd Floor, Block D, 336 Nguyen Trai, Thanh Xuan, Hanoi
Only accepted applicants will be contacted.

ANNEX 1
Offered Price/Bảng chào giá
Currency/Loại tiền: VNĐ

No.	Items Description	Unit	Quantity	Price
	Lunch and dinner for participants Paid up on the actual participants	Pax	364
	Welcome dinner and Gala dinner	Pax	69
	Teabreak Paid up on the actual participants	Pax	386
	Conference room	Day	6
	Cabin (01 cabin x 2 days)	Day	2
	Multi Headphone (40 set x 2 days)	Multi headphone	80
	Backdrop/standee/banner	Item	2
	Room rent for participants:	room/ night	232
	Internet Leased-line	package	1
	Switcher (image processing, zoom display and frame selections)	package	1
	Sound system (speaker system, wire, accessories, mixer and sound technician)	package	1
	Light system	package	1
	Technical Crew	person	4
	Laptop renting for technical crew and speakers	Laptop	3
	Micros	Unit	4
	Online Spotlight	Unit	1
	Hiring Cameras Full HD (2 cameras, converting system, recording system, 2 tripods, wire, camera men)	package	1
	Making video clips of the webinar	package	1
	Webinar platform for 100-300 people (Zoom Pro, Webex)	package	1
	Rent car (7-seat car) for organizer and assistants on preparation day (One trip from Hanoi to a nearby province)	package	1
	Rent car (4-seat car) for interpreters for symposium day (One trip from Hanoi to a nearby province)	package	1
	Rent car (45 seats) - Round trip from Hanoi to a nearby province - Half-day fieldtrip	package	1
	PR materials for partners, trainers and participants	Pax	50